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QUESTION: How are other agencies implementing paid time off? Are vacation, sick and personal time separate, or do they maintain one bank of paid time off? Is any accumulated time off carried over to the next year or is it lost? How is the paid time off administered, by allotting a certain amount each month, quarter, etc., or is it not limited if the hours are available? In 2014, our agency rolled all time (vacation and paid time off) into one Paid Time Off (PTO) policy. The only types of time that are separated from PTO are bereavement and company holidays. There is some rollover allowed and this year we will be allowing DSPs only to be paid out for a portion of their allowable rollover time. This pay out option is not available to salaried employees. Eligible employees receive an allocation of PTO hours every pay period (two weeks). *** Our employees begin accruing Paid Employee Days (PEDs) after they have successfully completed their training period. PEDs are used for sick, vacation, or any time they have not worked their scheduled hours. They can carry over up to 30 days of PEDs into the next year. After an employee reaches 30 days, they no longer continue to accumulate any more. An employee will earn two (2) PEDs per month after they have completed their third year. Prior to that, they earn one and a half days per month. A day is figured by the number of hours they are scheduled to work according to their last employment letter, divided by five. Employees can earn their PEDs after one month of employment and may begin to use them the following month. *** Our agency’s sick, vacation and personal time are separate. Sick time is carried over to the next year, with a maximum of six (6) weeks accrual. Personal and sick time are given every six months in July and January. Vacation time is earned each pay period according to the time of employment. *** Our agency started a new vacation policy in 2015. Employees earn vacation time on a quarterly basis. Up to 80 hours can be carried over from one year to the next, with any remaining vacation time transitioning to the employee’s sick time bank. Sick time is capped at 480 hours, which would allow for a 12 week family medical leave. Sick time is not accrued and is given at the beginning of the year. *** Our employees earn Paid Days Off (PDOs) each pay period. The accrual is based on years of service for full time employees and scheduled work hours for part time employees. Employees must use 40 PDO hours during the second year of employment or 80 PDO hours during each calendar year after their third anniversary. Annually, if employees have accumulated more than 320 PDO hours, they may choose to be paid out the excess in cash or have it transferred into their 401(k) account. *** Our agency separates vacation and sick time; we do not offer personal time. Employees receive one to four weeks of vacation per year according to their years of service; 10 days may be carried over to the next year. Sick time is accumulated at 10 hours per month up to 480 hours. Once the 480 hours is used, long term disability begins. *** Our agency has implemented a Paid Time Off (PTO) plan for 2015 for all full time employees. We discontinued vacation and sick time and created PTO banks. The accumulation of the PTO hours is based on years of service as follows: - Less than 1 year of service: 5 days/year (cannot be used within the first 6 months of employment) - 1-4 years of service: 13 days/year - 5-9 years of service: 18 days/year - 10+ years of service: 23 days/year All PTO hours are accrued on a monthly basis (12 pay periods per year), but employees may borrow against future accruals. All employees, with the exception of those employed less than one year, can roll over a maximum of five days at the end of the year into the next. PTO balances may not exceed the annual allotment plus the five days of roll over at any given time. This information is a compilation of suggestions, ideas, and opinions shared by INARF Members in response to the featured question. This information should not be considered official interpretation or guidance of State or Federal Policy. Additionally, statements within this document do not necessarily reflect an official position or opinion of INARF.
In 2014, our agency rolled all time (vacation and paid time off) into one Paid Time Off (PTO) policy. The only types of time that are separated from PTO are bereavement and company holidays. There is some rollover allowed and this year we will be allowing DSPs only to be paid out for a portion of their allowable rollover time. This pay out option is not available to salaried employees. Eligible employees receive an allocation of PTO hours every pay period (two weeks).
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Our employees begin accruing Paid Employee Days (PEDs) after they have successfully completed their training period. PEDs are used for sick, vacation, or any time they have not worked their scheduled hours. They can carry over up to 30 days of PEDs into the next year. After an employee reaches 30 days, they no longer continue to accumulate any more. An employee will earn two (2) PEDs per month after they have completed their third year. Prior to that, they earn one and a half days per month. A day is figured by the number of hours they are scheduled to work according to their last employment letter, divided by five. Employees can earn their PEDs after one month of employment and may begin to use them the following month.
Our agency’s sick, vacation and personal time are separate. Sick time is carried over to the next year, with a maximum of six (6) weeks accrual. Personal and sick time are given every six months in July and January. Vacation time is earned each pay period according to the time of employment.
Our agency started a new vacation policy in 2015. Employees earn vacation time on a quarterly basis. Up to 80 hours can be carried over from one year to the next, with any remaining vacation time transitioning to the employee’s sick time bank. Sick time is capped at 480 hours, which would allow for a 12 week family medical leave. Sick time is not accrued and is given at the beginning of the year.
Our employees earn Paid Days Off (PDOs) each pay period. The accrual is based on years of service for full time employees and scheduled work hours for part time employees. Employees must use 40 PDO hours during the second year of employment or 80 PDO hours during each calendar year after their third anniversary. Annually, if employees have accumulated more than 320 PDO hours, they may choose to be paid out the excess in cash or have it transferred into their 401(k) account.
Our agency separates vacation and sick time; we do not offer personal time. Employees receive one to four weeks of vacation per year according to their years of service; 10 days may be carried over to the next year. Sick time is accumulated at 10 hours per month up to 480 hours. Once the 480 hours is used, long term disability begins.
Our agency has implemented a Paid Time Off (PTO) plan for 2015 for all full time employees. We discontinued vacation and sick time and created PTO banks. The accumulation of the PTO hours is based on years of service as follows: - Less than 1 year of service: 5 days/year (cannot be used within the first 6 months of employment) - 1-4 years of service: 13 days/year - 5-9 years of service: 18 days/year - 10+ years of service: 23 days/year All PTO hours are accrued on a monthly basis (12 pay periods per year), but employees may borrow against future accruals. All employees, with the exception of those employed less than one year, can roll over a maximum of five days at the end of the year into the next. PTO balances may not exceed the annual allotment plus the five days of roll over at any given time.